7 steps to effective time management

Time is a difficult thing to manage.
For most people, there is never enough time to accomplish the things we want to do at work and home. Being an effective time manager allows you to get better results in both your personal and professional world, handle stress better and live a more fulfilling life.

Here are some strategies to follow to improve your time management skills.

Start each day with crystal clear focus

The first activity of each day should be to figure out what you want to accomplish that day . Do this before checking email or starting any other task.It takes only a few minutes of daily focus to create a plan of attack, but it can save hours of wasted time proceeding without one.

Create a detailed task list

List the tasks and activities you must do that day and update the list regularly as new tasks arise. The list should be your daily guide. As you find yourself wondering what to do next, refer to your list to stay on track.

Focus on tasks that will make the most impact

Determine what task or activity would have the most positive effect or impact. Resist the temptation to complete smaller, less urgent items first. Start with what is most important!

To help you assess which activities to focus on first, ask yourself the following questions:

What task or activity needs my attention right now?
What task would cause the biggest problem if I didn’t do it today?

Minimize interruptions

The more time you can find during the day to work on important tasks without interruptions, the more effective you’ll be. Identify the things,or sometimes people, that interrupt your work and find solutions to minimize them.
Once your concentration and focus has been broken, it can be difficult to re-establish. Train yourself to work on a single task until it’ s complete.

Stop procrastinating

If you have a hard time staying focused or tend to procrastinate often, create task reminders in your calendar.Brian Tracy said in his book “Eat That Frog” that it can be very effective to complete the most unpleasant tasks early in the day. He believes this can help keep you motivated, stop procrastination and help you be more productive all day.

Limit multi-tasking

While many people believe multi-tasking is effective, studies show that our brain can’t focus effectively on more than one task at a time. To limit multi-tasking, use block scheduling during the day, setting aside specific times for meetings, working at your desk and answering emails and calls.

Prepare for the next day

Spend a few minutes at the end of the day preparing for the next day. At work, tidy up your desk so when you arrive the next morning yesterday’s problems aren’t there to greet you. It’s a motivator to start the day with an organized desk.

Best of luck ! I am sure that you all should be able to manage your time in an efficient manner if you follow these strategies.

Arnab Ghosh

My name is Arnab Ghosh. I have been working as a Corporate professional for the past 19 years. After completing my graduation from City College {University of Calcutta}, I started my career with R.S.Software India, followed by Vedika Software Pvt.Ltd. Have worked with industry giants such as Convergys, Satyam Nipuna Services, Wipro BPO, Tata Teleservices Limited, Aircel, TaxiForSure, Brainware University among others. I am a certified trainer from Aircel Academy – Manager As a Coach & Trainer. I have also completed certifications from TBO Academy & Alison Education in the field of “Soft Skills“, the knowledge of which I apply to my students at my University regularly. I have also successfully completed “The Fundamentals of Digital Marketing” certification from Google and “Digital Marketing Course” from TBO Academy. I was awarded “Google Analytics for Beginners” certificate by Google after successfully completing their course. I have achieved CEFR level B2 (Upper Intermediate) in a test of English proficiency from the British Council English Score. I am a bundle of drive, energy, commitment, and dedication and firmly believe in living my life in my own terms, be it working my heart out to achieve business targets or enjoying my spare time doing things that give me joy and feelings of contentment. My hobbies include reading books & listening to music and blogging. I sincerely believe that one should never lose focus in life and that one has to put in a lot of hard work & effort to reach the top.