How to communicate with colleagues while working remotely?

Social distancing guidelines have pushed companies to implement work from home policies globally.

In a way this is often helping businesses ensure continuity also as well as safeguard the health and well being of their workforce.

However as an employee, maybe you’re still getting adjusted to the concept of working remotely.

In order to adapt to things , you’re putting in extra efforts too.

But within the process, you’re also expected to determine seamless business communication.

As you retain your team engaged, you’ve got to continue working effectively together.Compared to old-school in-person interactions and collaborations in office, getting the work done when you’re apart now looks like a much bigger challenge.

This is the purpose where incessant communication will lay the inspiration of productive remote work.

Working from home can cause you to and your team feel isolated and disconnected.

To ease your situation, here are a couple of steps to sharpen your remote communication skills.

Switch to frequent video calls using various tools e.g. Google Meet,Microsoft Teams,Zoom,Bluejeans,Webex etc.

Video call may be a powerful vehicle for establishing rapport between people.

It is also an excellent tool to make empathy in comparison to other data communication channels like emails or voice calls.

Besides, video call may be a good way for colleagues to interact casually on a daily basis.

They also get to experience live collaboration skills in action.

You and your peers also can communicate and leverage each other’s strengths via this medium.

Also, on a video call you’ll establish a traditional pace of conversation.

Moreover, there’s no delay between message relays and emotional reactions to comments are clearly visible.

Mind your visual communication during video calls

You already know that in world communications, visual communication undoubtedly plays a crucial part.

Likewise, a video also can leave an impact on your team.So you would like to exhibit the right facial and visual communication in these interactions!

How to do ?

• Positioning yourself a touch closer to the camera will help others see you clearly.

• Crossing your arms might be interpreted as arrogance. So avoid crossing your arms during video calls.

• Leaning back in your chair will send a message that you simply aren’t curious about what the speaker is presenting. So recline only slightly.

• Maintaining eye contact with the speaker always pays off. check out the camera and not into the screen to try to to so.

Taking over screen space will show that you simply are 100% mindful. Also, wearing light colored clothes avoids distractions and disturbances within the screen.

• Actioning with both your hands can improve your speech. This visual communication also will make people comply with what you’re speaking.

• Multitasking during a video meeting may be a strict no. Also don’t check your phone or inbox. Remain focused and show that you simply have an interest .

Write concise emails

Communicate via quality emails.You can use Grammarly to proof read your emails before sending , incase you are not too sure about the grammar.

Best practices for communicating with remote teams

By now you recognize that communicating remotely will assist you stay an equivalent page as your teammates and supervisors.

Your team will stay productive and close knit.

Also, talking it out with them will relax the added pressure of the pandemic situation lurking outside.

Few of the best practices that I am sharing for you folks.Here you go!

• Be proactive in communicating together with your team.

• Don’t bombard your team with messages!

• Schedule brainstorming sessions daily.

• Set expectations early within the week (on timing for instance).

• Set some norms for communication (on tonality for instance).

• Avoid temptation to micromanage your team.

• Try new communication tools .

As you’ll see, opening up communication channels with remote teams doesn’t need to be difficult.

Just think smart and make sure that everyone understands everything and is on an equivalent page.

The idea is to urge your point across in as little words as possible.

Best of luck !

Arnab Ghosh

My name is Arnab Ghosh. I have been working as a Corporate professional for the past 19 years. After completing my graduation from City College {University of Calcutta}, I started my career with R.S.Software India, followed by Vedika Software Pvt.Ltd. Have worked with industry giants such as Convergys, Satyam Nipuna Services, Wipro BPO, Tata Teleservices Limited, Aircel, TaxiForSure, Brainware University among others. I am a certified trainer from Aircel Academy – Manager As a Coach & Trainer. I have also completed certifications from TBO Academy & Alison Education in the field of “Soft Skills“, the knowledge of which I apply to my students at my University regularly. I have also successfully completed “The Fundamentals of Digital Marketing” certification from Google and “Digital Marketing Course” from TBO Academy. I was awarded “Google Analytics for Beginners” certificate by Google after successfully completing their course. I have achieved CEFR level B2 (Upper Intermediate) in a test of English proficiency from the British Council English Score. I am a bundle of drive, energy, commitment, and dedication and firmly believe in living my life in my own terms, be it working my heart out to achieve business targets or enjoying my spare time doing things that give me joy and feelings of contentment. My hobbies include reading books & listening to music and blogging. I sincerely believe that one should never lose focus in life and that one has to put in a lot of hard work & effort to reach the top.