Resume writing

1: What is a Covering letter?

Introduction: Your CV must be accompanied by a covering letter. The covering letter introduces yourself, identifies you as a job seeker and seeks an answer. If you are responding to a job advertisement, then your covering letter must specify that you fit the specifications mentioned in the advertisement.

Example: Company “ABC” gave an advertisement on a website “ xyz” on the 1st of December 2018 that they need a “hardware and networking engineer” and you are writing an email back to them.

Subject: Advertisement on “xyz” website on 1st Dec 2018 for the post of “Hardware and Networking engineer”

Dear Sir/Ma’am,

Please find attached my CV for the position of a hardware and networking engineer. Given below are my work experience and academic details.

Work experience: Am a fresher with good knowledge in the field of hardware and networking, have hands-on experience during the final year college projects and industrial training from company “C”.

Academics: Have been a consistent performer throughout my academic career with an average score of 80% in my engineering.

Aspire to make a successful professional career in your company where a lot of freshers had started their journey with a dream and have been able to realize their dreams by virtue of hard work and continuous learning and self-development.

Yours sincerely

“Candidate name”

Conclusion: A covering letter serves as a summary of your qualifications and experiences, which are later highlighted in the CV. It serves to raise the curiosity of your prospective employer so that he is compelled to read the CV with more interest.

Please ensure that you are aware of what all you are mentioning in your covering letter as the interviewer might ask you questions from here as well. Nowadays all applications are sent via email and the above format would help you to draft your covering letter, however in case you have to send a hard copy application then please staple the covering letter along with your CV.

2: What is CV (Curriculum Vitae)?

CV means “course of life” in Latin.

  • A CV is your first communication with your prospective employer.
  • It serves as a personal advertisement for you and must therefore be organized in such a manner as to make it interesting, attractive, brief and informative.
  • A CV is a summary of all your past academic and professional experiences and should speak for you in your absence.
  • It should showcase that you have the skills required for the job for which you are applying.
  • You should be able to sell your skills and abilities through your CV.
  • Whether an interview is granted or not depends to a large extent on the impression created by the CV.

3: How to write an effective CV (the different sections in a CV)?

The most important thing in a CV is you should be aware of all what you are writing as the interviewer might ask anything and from anywhere. Many people just do a cut, copy and paste from some other source and that should be avoided at every possible cost. You can take inputs and prepare your own CV but never do a cut, copy and paste. Before writing a CV think through what information you want to highlight. Include your personal details, career objective, skill-sets, achievements, projects, industrial training, work experience, academic qualification and interests and hobbies. Do not write a final CV without having thought through all these thoroughly. Let us look at the aforesaid areas one by one.

3.1: Personal details: Accurate details for an effective communication

A CV should start with your personal details section, it should include your name, email address, phone number, location and a nice passport size photograph. The photo should be a professional one with proper dress code and background. All the details should be mentioned correctly.

3.2: Career Objective: Defining your goal/aim

Introduction: This should be as specific as you can make it or it can be tailor made to exactly correspond with the requirements of the job for which you are applying.

Examples:

Eg1: An individual with strong work ethics, an expert in hardware and networking and in sales. Aspire to make a make a career in a reputed company that values its customers and employees and also believes in continuous innovation and improvement.

Eg2: A self-motivated individual, an expert in the financial domain like banking and auditing. Eager to pursue a career in a reputed company where company goals are aligned to employee goals like growth, learning and development.

Conclusion: This section tells the interviewer about who you are as a person, your quality attributes and what all are your goals and objectives.

3.3: skill-sets: Match your skills as per the company needs

Introduction: This area is the most critical area of your CV. There will be many hundreds of applications that will be reaching the company and this section should be tailor made as per the needs of the company, else your CV might get lost in the midst of many applications. Hence it really matters how you are able to advertise your skills as per the company needs.

Example: If a company is looking for a software developer, a good team player and someone who can work under stringent time-lines and pressure then you can mention the below lines in your CV

  • Good knowledge in programming languages like C,C++, Java
  • A very good team player who is aware of the overall team dynamics
  • An individual who is good @ time and stress management

Conclusion: Be prepared to talk about how you manage your time and stress effectively and what makes you think that you have good knowledge in your subjects as the interviewer might ask for justifications.

3.4: Achievements: Successfully meeting your goals

Introduction: All of us have had some achievements in life and it is time to showcase them. Talk about your achievements with pride and confidence.

Examples: Sample examples could be

Eg1: Was a part of a software development project in a team of 5 people in Q4 (JFM 2019). The team prepared a software “to calculate the best project in terms of financial savings” and the project was appreciated by all the members of the presentation panel.

Eg2: Went for industrial training to company “ABC” in Q3 (OND 2018) and received the best student award for proposing an improvement plan in the field of software testing.

Conclusion: Try to showcase the achievements in the last 2 years and mention the below

Time when you had achieved

What was it all about and

Prepare well around the topics as the interviewer might ask you detailed questions about your achievements and you should be able to answer those. In case you do not have any significant achievement you can omit this section.

Introduction: All of us have had some achievements in life and it is time to showcase them. Talk about your achievements with pride and confidence.

Examples: Sample examples could be

Eg1: Was a part of a software development project in a team of 5 people in Q4 (JFM 2019). The team prepared a software “to calculate the best project in terms of financial savings” and the project was appreciated by all the members of the presentation panel.

Eg2: Went for industrial training to company “ABC” in Q3 (OND 2018) and received the best student award for proposing an improvement plan in the field of software testing.

Conclusion: Try to showcase the achievements in the last 2 years and mention the below

Time when you had achieved

What was it all about and

Prepare well around the topics as the interviewer might ask you detailed questions about your achievements and you should be able to answer those. In case you do not have any significant achievement you can omit this section.

3.5: Projects: Orienting yourself with the real-life corporate world

Introduction: Talk about the projects that you have done in the pre final and final year of your college. Try to mention the key leaning from the projects and how that would help you in the job role for which you are applying.

Examples:

Was a part of a multimedia project in a team of 5 members. The deliverable of the project were graphics animation and were delivered as per the agreed time-lines. Appreciation was received from the panel members.  The key leaning were

  • Implementation of theoretical knowledge
  • Project life cycle
  • Importance of team coordination and timely review
  • Problem solving and decision making
  • Overall team dynamics

Conclusion:

Please prepare about the lines mentioned as the interviewer would expect you to talk about these sections rather you should proactively speak about these sections during the “Tell me something about yourself” question so that you can control the interview.

In case of no projects please omit this section

3.6: Industrial training: Implementing your domain expertise

Introduction: Talk about the industrial training that you have undergone in the pre final and final year of your college. Try to mention the key leaning from the industrial training and how that would help you in the job role for which you are applying.

Examples:

 Went to company “ABC” for an industrial training for a 2 week duration. The key leaning were

  • Day to day operations in the hardware networking domain
  • Importance of planning and proper execution of plans
  • Emergency situations and their workarounds

Conclusion: Please prepare about the lines mentioned as the interviewer would expect you to talk about these sections rather you should proactively speak about these sections during the “Tell me something about yourself” question so that you can control the interview. In case of no industrial training please omit this section.

3.7: Work experience: Connecting your current KRAs with the future job

Introduction:

The work experience should be mentioned in a reverse chronological order and in case you are fresher please omit this section. In case you have prior experience you should mention like the one mentioned below

Example:

ABC company: Senior sales executive                       

Date: 5th June 2018 to 10th June 2018

  • Was a part of the sales and marketing team
  • Was involved in lead creation, lead nurturing and door to door sales
  • Weekly review of the sales progress along with the entire team
  • Sharing of best practices and new ideas to improve the sales numbers
  • Focusing on continuous improvement of handling difficult customers for better output

Conclusion: Talk about your daily KRAs (key responsibility areas) and there should be a connect (similar domain knowledge) between your previous job responsibility and the one for which you are applying. In case the job role for which you are applying (different domain or industry) is entirely different from your current role then try to connect the soft skills components.

3.8: Academic qualifications: Highlighting your domain expertise

Introduction:

Mention your academic qualifications starting from the latest one. The below format can be used

Examples:

Course nameCollegeMarksPass out year
B. Tech CSEXYZ University80%2019
Class XIIXYZ school60%2015
Class XXYZ school60%2013

Conclusion: In case there is any inconsistency in your marks like the above table please be prepared as the interviewer might ask you the reasons for such results as he might feel that such inconsistency might impact your work in the future, so please prepare proper responses.

3.9: Interests and hobbies: Helps in work life balance

Introduction: Mention the areas of interests and hobbies

Examples: I am a sports lover and like to play any sort of indoor and outdoor games. This acts as a stress buster and helps me to get my motivation levels up whenever I am a little down. I use these as effective stress management techniques.

Conclusion: These responses help the interviewer understand that you have good stress management techniques, so please try to mention when and why do have such hobbies.       

Arnab Ghosh

My name is Arnab Ghosh. I have been working as a Corporate professional for the past 19 years. After completing my graduation from City College {University of Calcutta}, I started my career with R.S.Software India, followed by Vedika Software Pvt.Ltd. Have worked with industry giants such as Convergys, Satyam Nipuna Services, Wipro BPO, Tata Teleservices Limited, Aircel, TaxiForSure, Brainware University among others. I am a certified trainer from Aircel Academy – Manager As a Coach & Trainer. I have also completed certifications from TBO Academy & Alison Education in the field of “Soft Skills“, the knowledge of which I apply to my students at my University regularly. I have also successfully completed “The Fundamentals of Digital Marketing” certification from Google and “Digital Marketing Course” from TBO Academy. I was awarded “Google Analytics for Beginners” certificate by Google after successfully completing their course. I have achieved CEFR level B2 (Upper Intermediate) in a test of English proficiency from the British Council English Score. I am a bundle of drive, energy, commitment, and dedication and firmly believe in living my life in my own terms, be it working my heart out to achieve business targets or enjoying my spare time doing things that give me joy and feelings of contentment. My hobbies include reading books & listening to music and blogging. I sincerely believe that one should never lose focus in life and that one has to put in a lot of hard work & effort to reach the top.

Write a Comment

Your email address will not be published. Required fields are marked *