A project is an activity that:
- is temporary having a start and end date
- is unique
- brings about change
- has unknown elements, which therefore create risk
- Generally projects are formed to solve a problem or take advantage of an opportunity.
- Business as usual activities can often be mistaken for projects.
Deliverables: Tangible ‘things’ that the project produces
• Milestones: Dates by which major activities are performed.
• Tasks: Also called Actions. Activities undertaken during the project
• Risks: Potential problems that may arise
• Issues: Risks that have happened
• Gantt Chart: A specific type of chart showing time and tasks. Usually created by a Project Management program like MS Project.
• Stakeholder: Any person or group of people who may be affected by your project
Project management is the practice of initiating, planning, executing, controlling, and closing the work of a team to achieve specific goals and meet specific success criteria at the specified time. The primary challenge of project management is to achieve all of the project goals within the given constraints.
A successful Project Manager must simultaneously manage the four basic elements of a project: resources, time, money, and most importantly, scope.
All these elements are interrelated. Each must be managed effectively. All must be managed together if the project is to be a success. The resource that can be leveraged to the greatest extent in all projects is the people involved.
A person with a diverse set of skills –management, leadership, technical, conflict management, and customer relationship who is responsible for:
– and closing down a project
Project Managers are essentially jugglers. They must make sure that everything keeps to task, that potential issues are quickly eliminated and the project is delivered on time, all the while making sure everyone knows what is happening and the project quality and budget are acceptable.
- direct all activities required to successfully meet the project objectives
- manage risk – scanning ahead for potential issues and resolving them before they become a problem
- solve problems – recommending alternative approaches to problems that arise and providing guidance to the Project Sponsor
- track and report project progress
- communicate to all stakeholders in the project
Traditionally (depending on what project management methodology is being used), project management includes a number of elements: four to five project management process groups, and a control system. Regardless of the methodology or terminology used, the same basic project management processes or stages of development will be used. Major process groups generally include
• Production or execution
• Monitoring and controlling
1. Poor project and program management discipline
2. Lack of executive-level support
3. Wrong team members
4. Poor communication
5. No measures for evaluating the success of the project
6. No risk management
7. Inability to manage change
A project has a degree of UNCERTAINTY. In project planning many assumptions are made regarding:
• access to resources.
• resource capability.
• impact of environmental factors.
• These assumptions are not always accurate.
• Requires project managers to re-assess and trade-offs between requirements, costs, and time. Above all, be PRO-ACTIVE.
We measure the success of a project using 4 major project constraints, specifically:
– Schedule (Time).
– Customer satisfaction (quality and performance)
• Project scope – Have all the project requirements (i.e., deliverables) been completed?
• Project cost – Is the cost of the project close to the amount the customer has agreed to pay?
• Schedule – Was the project completed on time?
• Customer satisfaction – Is the customer happy with the quality of the project?
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