Pareto Analysis and Time Management

Utilizing Pareto Analysis in Time Management

Another technique which can be used to analyse your effective use of time is Pareto Analysis and this will help you to choose the most effective changes to make

What is Pareto Analysis?

It is a theory developed by an Italian economist Vilfredo Pareto who noted that approximately 80% of the wealth was owned by only 20% of the population. It later became known as the 80-20 rule and can be applied to problem-solving in any form and it is a useful tool in analyzing your effective use of time and increasing your productivity.

One of the first steps in learning to effectively utilize time is to identify repeated patterns in your daily schedule that may be interfering with
productivity.

Step 1

Keep a simple time log for a week in 30 min blocks, accounting for all the time you spentand a brief description of what you did.. At the end of the period total up the time spent under the various categories e.g. travelling to work, sleeping, answering calls, playing with kids

Step 2

Analyse the data looking for blocks of time in your time log that could be interfering with your productivity e.g. surfing net, visiting forums – looked for repeated patterns during the week not just one-off occurrences

An example of this would be to identify only two 15 minute blocks of time in your normal day when you find that you are being the least productive. By changing the way you currently use these 2 small blocks of
time, theoretically you should be able to increase your productivity by up to 80 percent.

“from tiny acorns big oaks grow”

Better time management does not mean giving up all your free time, or all the time you currently spend relaxing or enjoying your life. Instead, it helps you

Set priorities for managing time, eliminate wasted time and gain more control over how you use this valuable resource.

Arnab Ghosh

My name is Arnab Ghosh. I have been working as a Corporate professional for the past 19 years. After completing my graduation from City College {University of Calcutta}, I started my career with R.S.Software India, followed by Vedika Software Pvt.Ltd. Have worked with industry giants such as Convergys, Satyam Nipuna Services, Wipro BPO, Tata Teleservices Limited, Aircel, TaxiForSure, Brainware University among others. I am a certified trainer from Aircel Academy – Manager As a Coach & Trainer. I have also completed certifications from TBO Academy & Alison Education in the field of “Soft Skills“, the knowledge of which I apply to my students at my University regularly. I have also successfully completed “The Fundamentals of Digital Marketing” certification from Google and “Digital Marketing Course” from TBO Academy. I was awarded “Google Analytics for Beginners” certificate by Google after successfully completing their course. I have achieved CEFR level B2 (Upper Intermediate) in a test of English proficiency from the British Council English Score. I am a bundle of drive, energy, commitment, and dedication and firmly believe in living my life in my own terms, be it working my heart out to achieve business targets or enjoying my spare time doing things that give me joy and feelings of contentment. My hobbies include reading books & listening to music and blogging. I sincerely believe that one should never lose focus in life and that one has to put in a lot of hard work & effort to reach the top.

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